Procedures and Guidelines for Hosting National Events
Table of Contents
Applying to Host National Events
NRCC Contact Name
Applications and communication correspondence with NRCC should be directed to:
- National Retriever Club of Canada
c/o Dona Martin, Secretary
216 Carleys Corners Rd.
Merrickville, ON K0G 1N0
Telephone: (613) 797-4330
Letter of Intent
Clubs interested in hosting a National Open or National Amateur championship should submit a letter of intent to the NRCC at least one year (and preferably two years) in advance of the proposed trial. The letter of intent should be written on club letterhead and should be signed by a member of the club executive. Include:
- Name and brief description of host club (including club logo)
- Prior national experience (if applicable)
- Proposed trial dates
- National committee members (Chair, Chief Marshal, Secretary, Treasurer)
- Location of trial.
A formal proposal should be submitted to the NRCC at least one year in advance of the proposed trial. If a letter of intent has not been submitted prior to the proposal, then this letter along with a signed Letter of Undertaking (MS Word) (PDF) should also accompany the proposal. The proposal should include the following information:
- Name and brief description of host club (including club logo)
- Prior national experience (if applicable)
- Proposed trial dates and schedule of events
- National committee members
- Location of trial
- Description of headquarters, accommodations and other amenities
- Description of trial grounds including photos (if available)
- Description of transportation facilities (distances from major centres, airports, etc.)
- Description of weather, entertainment and local tourist attractions
- Preliminary budget
Review and Approval of Club Proposals
The proposal is an important submission for the NRCC executive and directors to evaluate potential host clubs. In some cases, more than one submission may be received and a decision will then be rendered by the NRCC. In many cases, however, dialogue and communications beforehand can often determine if a club's submission will be approved. One consideration related to assigning a preference for trial venue is the guideline for east-west rotation. Currently, Canada is divided into two regions and four zones as follows:
Western Zone - British Columbia and Alberta
Central Zone - Saskatchewan and Manitoba
Southern Ontario Zone - Southern Ontario
Eastern Zone - Northern Ontario, Quebec and Maritimes
The rule of thumb for national trials in any given year is to host one trial in each of the regions and then switch regions for the following year. For instance in Year 1, the National Amateur may be hosted in the West Region and the National Open in the East Region. In Year 2, the intent would be to host the National Amateur in the East Region and the National Open in the West Region. Within each region, the trial can rotate between the two zones and within each zone the trial may rotate between provinces. The primary consideration is related to the regional distribution of the trials so that in a normal year, everyone has the opportunity to compete at a National that is located relatively close to home. Dependent on proposal submissions received, the venue rotation cannot always be achieved but is used as a guideline in approving submissions wherever appropriate.
Current Rotation for National and National Amateur
Review and approval of host club proposals is normally carried out as part of business for the executive and directors at the annual general meetings during the National Retriever Championship Stake, each fall.
Letter of Undertaking
The National Club will provide the host club with a Letter of Undertaking which must be signed by the host club and returned to the NRCC Secretary. The Letter of Undertaking is available online by selecting Download Forms under Official Business on the side menu. (MS Word) (PDF)
Preferred Trial Dates
The national championship stakes should be scheduled as follows:
- National Amateur Stake -June or July
- National Open Stake -September or October
The trials should not be scheduled on a long weekend. Trials normally start on Monday and are typically six days long ending on Saturday. Consideration should be given to starting on Sunday for National Open Championships to allow sufficient time for completion on Saturday. Completion on Sunday is sometimes required due to unavoidable delays and should be allowed for in scheduling of the trial.
The entry fee for National stakes is $275.00. Consideration may be given to fee increases in future years. Entries will be mailed to the Field Trial Secretary of the host club. Upon receipt of the necessary information from the host club, the premium list and entry forms will be drafted by the NRCC Secretary and posted on the NRCC website.
Potential judges are expected to review the Philosophy of the National Retriever Trial and confirm their qualifications and willingness to judge by completing the Judge Acceptance form available on the NRCC website under Official Business - Download Forms. (MS Word) (PDF)
Judges selected must meet all the requirements and have a have a majority of the votes as received by the NRCC Secretary, from a majority of member clubs in the nominating zone. After reviewing votes, qualifications and compatibility, the Executive Committee ratifies the judges.
Judges are to be amateurs, Canadian residents (one judge may be an American providing they meet the remainder of other requirements) and must be a C.K.C. member in good standing. Normally a judge will be selected from each of the three zones not hosting the National. When a National is hosted in a zone that is not scheduled on the rotation, judges shall be selected from the scheduled, not actual host zone. When the judges have been selected, the Secretary of the National Retriever Club of Canada will secure their approval from the Canadian Kennel Club. The NRCC Secretary will also forward an official invitation to each of the judges.
Individuals must have judged at least five Licensed All-Age stakes within the past five years. Individuals must be presently active in the field trial game as evidenced by handling a dog in the All-Age stakes within the past five years. Overall experience and active involvement in the sport must be considered when making judge selection.
Accommodation, transportation and entertainment for the judges are the responsibility of the host club. Transportation costs are based on actual expenses, not to exceed economy class airfare. Judges will be expected to make their own travel arrangements and will be reimbursed by the host club. A pin will be given to each judge marked with the date of the trial and it is customary for the host club to give each judge a gift.
Judges will arrive 5 days prior to commencement of the National. Normal completion is Saturday, but they should be prepared to finish on Sunday if necessary due to conditions etc. It should be arranged that the judges will go over the trial grounds 3 full days setup and 1 day to rest up before the start of the trial and advise the Field Trial Marshal of their tests and their requirements in some detail in order to facilitate efficient handling of trial mechanics. The judges will want two set-up dogs available, together with throwers and birds for evaluating areas and tests. The judges should not use their own dogs as set-up dogs or test dogs. Judges will endeavour to use the tests designed during set-up.
At the conclusion of the trial the judges will sign the judges book for the CKC indicating the winner and a reserve. The name of the reserve dog is not to be made public. The NRCC Secretary handles all CKC details.
Selecting a Replacement Judge
Prior to setup
- First Choice - In consultation with the Zone's Directors, select a qualified judge from the same Zone as the judge being replaced.
- Second Choice - In consultation with the Zone's Directors, select a qualified judge from the Host Club's Zone.
- Third Choice - In consultation with the Zone's Directors, select a qualified judge from the remaining Zone which most recently hosted the event.
- Fourth Choice - In consultation with the Zone's Directors, select a qualified judge from the last Zone.
After Setup has Begun
Immediate availability takes precedence. However, the above choices should be followed as closely as possible
Should be selected well in advance by the host club. The land should provide a variety of cover and should be of sufficient size to permit moving to fresh ground for each land series. There should be adequate water available with good cover out from the shore to permit birds being thrown in cover. The area selected should reduce the amount of moving from one area to another to a minimum. Each area must be well marked by directional signs and the use of a map.
The host club is to select the grounds at least fourteen days in advance of the Championship Stake at which time they are to be closed to all dogs that might compete.
The host club should be sure it is covered by insurance for any liability for personal injury or property damage during the course of the National stake and include NRCC as a named insured on its policy. The NRCC provides third-party insurance coverage but each host club is responsible to ensure that it meets individual club requirements.
Loans and Sponsorship Funding
After the date and location of the trial have been set, the Letter of Undertaking has been signed and the preliminary budget has been submitted, the host club may apply to the Board of Directors for an interest-free loan usually $3,000.00 payable on or before the last day of the National, to help with preliminary trial expenses. The Loan Application is available on the NRCC website under Official Business - Download Forms. (MS Word) (PDF)
The NRCC has established a memorandum of understanding with major sponsors for financial sponsorship of the National Open and National Amateur trials. The sponsorship agreements are subject to enhancement and will be reviewed annually. It is very important that host clubs fulfil their obligations for this sponsorship as outlined in Appendix A - NRCC Corporate Sponsorship Program. Please contact the NRCC Corporate Sponsor Club Liaison for the latest agreements.
Memorandum of Trial Procedures
Philosophy of the National Retriever Trial
Retriever trials, in the beginning, involved smaller numbers of dogs and less demanding tests. As years went by, the pressures of time, numbers and competition created a necessity for relatively quick elimination. Dogs whose performances, on that day, were of a high standard indeed won the ultimate placings. Good dogs, by virtue of a single inferior performance, might of necessity be dropped from competition. Running parallel to this problem was the spirit of competition among owners and handlers, which urged for a competition, which would declare an annual winner among winners - a National Champion for all Canada.
The passing of time has seen many changes in the National, and many differences of opinion have developed regarding the staging of the trial and the standards that should apply to the actual competition. Certain basic standards have become established. They are:
1. The National Stake should comprise ten separate and distinct tests: five on land and five on water.
2. It should be run over a period of five to 7 days.
3. It should be run alternatively, in the various geographical areas defined by the club.
4. The Field Trial Committee should represent, if possible, all geographical areas.
5. There should be three judges, one from each zone not scheduled to host the trial, regardless of where the trial is actually held.
6. Judges shall be amateurs whose experience in judging and handling dogs qualify them for the task.
7. The CKC. Field Trial Rules and Regulations will apply, and special attention will be given to "On the Grounds Behavior and Conduct", for this is the "show place" of Canadian Retrievers.
8. Whereas the present "host club" method of operating the trial is most practical at this time, it may become desirable to work towards the operation of the trial by a National Committee. Location of the trial should recognize the excellence of an area for promotion and operation of the best trial.
9. The "Stake" should be recognized as The National Competition, a competition among champions, all of which have passed the qualifying tests. It should be appreciated that the minimum number of tests, over a period of 5 or more days, gives the opportunity of a broad testing of dogs in many circumstances, including terrain, weather, prolonged competition, and by three judges, each from a different geographical area.
10. Much discussion and some controversy has taken place regarding elimination of dogs, and it is a fact that on occasion dogs have been eliminated early in the trial for faults no more serious than those committed later on in the trial by dogs permitted to complete all tests. It should be agreed that the National Stake is to select the best dog of those having completed all tests, over the five to seven days of the trial. Careful consideration should be given, therefore, to elimination of dogs early in the trial, for who knows what tomorrow may bring to the survivors? At the same time, it should be agreed that "Open or Amateur" All-Age" standards must be met and time must always be considered in order to be practical in ensuring that the trial is completed in the time set aside for the trial. In any event, elimination before completion of two or three tests should be considered undesirable except for failure to complete all retrieves or for some other most serious fault, which causes virtually automatic elimination.
11. It is an honour to be a finalist in the National Stake and finalists include all dogs called back to compete in the final series.
Special Policies For National Amateur Stakes
1. That the trial be held in June or July, not on a long weekend.
2. It is most important to maintain the amateur element in the National Amateur Retriever Championship Stake. In this regard the following is recommended:
- Only amateur handlers with competing dogs are allowed on the line and in the holding blinds. Professional trainers may be allowed on line in their official capacity as a committee member.
- After the test dogs have run, the spectators, including professional handlers, may be invited to view the test from the line.
- Professional handlers are not permitted to run test dogs.
3. Persons who have previously judged the National Open will be considered to judge the National Amateur and vice versa.
4. If two otherwise equally qualified clubs apply to host the National Amateur Retriever Championship Stake, extra consideration will be given to the club hosting an Amateur All-Age stake at its regular CKC approved trial.
The host club should send invitations, premium lists, entry forms and any other pertinent information or advertising regarding the trial to all owners of all qualified dogs by August 1st, for the National Retriever Championship Stake. In regards to the National Amateur Retriever Championship Stake the host club should send forms by June 1st. The NRCC Statistician will provide names of qualifiers as reported by trial-giving clubs.
Dogs which qualify at a trial held so close to the national stake as to make it impossible to enter the stake in the current year would be eligible to enter the qualified dog at the national stake the following year. Dogs qualifying in trials which may be held in the 2 week period immediately preceding the National Retriever Championship stake and before the draw for the stake may be invited. Such invitation is to be made in writing and delivered or mailed to the owner or agent of owner. The owner or agent must accept in writing and forward such acceptance to the field trial secretary of the national stake. Any dogs invited under this clause and invitation accepted are at the owner's risk as to qualification.
The host club is to arrange for a capable person to take individual photographs of all the competitors with their dogs, usually done the opening morning of the national. The photographer should have the photos available for the competitors to purchase by third day of competition, at the latest.
The catalogues should feature a picture of last year's winner and handler on the cover. A high quality production is recommended to maintain the standard. The NRCC Secretary will supply copies of the previous year's program and a picture of the previous year's winner for use in designing the cover. The programs may contain advertising and this is a useful source of revenue to help finance the trial. A minimum of three hundred souvenir programs, allowing for participants, spectators, judges, calcutta, workers, advertisers, NRCC and CKC. should be printed for a National and approximately one hundred and fifty programs for a National Amateur.
Sample catalogues are available from the NRCC Secretary. Programs are usually half page size (i.e. 5.5" x 8.5") and bound together by staples or coils. Normally, 150 copies of the catalogue should be printed for a National Amateur and 300 copies for a National Open.
The catalogue cover should include a photo of the previous year's winner as well as a listing of the year, current national event, location, date and host club.
The title page should include "Official Premium List", year, name of event, date, location, NRCC and club logos and CKC listing of officers.
Letters of Welcome
Letters of welcome and photographs from local dignitaries, NRCC and committee chairman are usually included at the beginning of the catalogue.
A one page biography and welcome to competitors from each judge is provided near the beginning of catalogue. Judges should be contacted early for this information along with a photograph.
Listing of National Committee
Provide a listing of the national committee members, judges, official test dogs and handlers, honorary test dogs, etc.
Schedule of Events
Provide a schedule of events for the week including meetings and locations, banquets, vetting of bitches, hospitality information, trial information, worker parties and awards.
General information should be provided for explanation of titles and breeds, qualification requirements for competing dogs, on grounds behaviour and conduct, CKC caution, tips to the gallery, and winners of previous national trials.
Paid advertising space is usually sold beforehand in order to raise additional revenue for the trial expenses. Advertisements are usually sold relative to size including business card, ¼ page, ½ page, and full page with special prices for inside and back covers.
Listing of Competitors
Based on the draw, each of the competitors are listed by number in the running order. Dogs should be listed by name including all recognized titles, registration number, breed, sex, date of birth, sire, dam, breeder, owner, owner address and handler. Four to five dogs are typically listed on each on each page. Spectators often make notes during the trial and it is beneficial to leave space on each page. The catalogue should include the proper titles recognized by CKC such as FTCH AFTCH instead of CFC and CAFC.
A callback summary sheet is also beneficial for spectators and competitors and can be included near the end of catalogue.
The draw should be held fourteen full days before the first day of the National to permit the host organization adequate time to prepare for the trial. Females will be drawn with the males.
The draw is to be posted in the hospitality room when it opens at both the National and National Amateur Retriever Championship Stakes.
A copy of the running order should for posting on the NRCC website, should be forwarded to the NRCC Webmaster at least five days in advance of the trial commencing. It is recommended that the Running Order be posted on the NRCC Website prior to sending the catalogue to the Printer. This allows time for owners/handlers to correct errors before final printing.
Host clubs may request that the starting dog number be determined at the opening banquet.
The running-order will be changed on each series, after the judges have done their callbacks. The Marshal will post the starting number for the 2nd through 10th series. The rotation for the remaining field of dogs will be rotated by 1/5th (20%). See duties of the Field Trial Marshal
A Director in the Zone will be required to ensure that accommodations meet NRCC's Standard.
Adequate motel or hotel or other accommodation should be arranged with one designated as the primary accommodations. As well, there should be a room for entertainment and another room available for the business meetings of the club. All room charges for judges, entertainment and business meetings are the responsibility of the host club. The banquet can be held at any suitable location. It is particularly important that arrangements be made for early breakfasts for contestants and judges.
Arrangements must be made for breakfast and lunches on the trial grounds. The host club will be responsible to provide Judges meals on a daily basis.
Areas that are suitable for pre-trial training on land and water should be available. Birds should be made available for contestants to use at their own expense. Training and Trial Site areas should be marked on the grounds prior to contestants arriving in the area. No training in test site areas is permitted 14 days prior to or during the trial.
Historically there is a banquet held before the start of the stake where judges are introduced, marshal's instructions announced and handlers given their contestant bibs.
A workers party should also be held in accordance with the major sponsorship agreement reference in Appendix A - NRCC Corporate Sponsorship Program. Additional entertainment is at the discretion of the host club.
Silent auctions are optional and can be excellent fund raisers. Usually silent auctions begin at the opening banquet and terminate mid-week at a workers’ party or other scheduled event.
A Calcutta is a useful means of helping finance the trial and adds a great deal of interest. If one is held, it is usually run at the conclusion of the pre-trial banquet.
Winnings may be split into three parts as follows:
3. Host Club
Various options are possible for splitting the proceeds but the method should be clearly designated to bidders before the start of Calcutta. After completion of the Calcutta, a summary table of each dog, bid price and buyer should be posted together with the total proceeds.
Birds Dead pheasants and ducks must be used. Pheasants should be well scented and well feathered cocks or hens. Ducks must be kept dry in order that they will float well up in the water and should not be reused more than a few times as they tend to become water-logged. Arrangements should be made for an adequate number of ducks and pheasants well in advance.
A sound system will be used to announce the competing dogs name, title, owner and handler upon walking to line prior to the first and last tests.
Spectators are an important part of the National stakes and consideration should be given to the gallery by the marshal and judges, however the gallery should at no time be positioned behind the line, nor should the route to the gallery be located behind the running line. White clothing is not allowed in the gallery or behind the line.
Throwers and Gunners
There should be a minimum of six experienced people available at all times. Normal procedure is to provide two people at each gun station. If this procedure is varied it should remain the same for all competing dogs.
An official veterinarian should be appointed and should be readily available during the trial.
All bitches are to be vetted within twenty-four hours of the start of the trial by a veterinarian appointed by the host club. Bitches in season cannot compete and must be withdrawn.
Any dog or bitch may be required to be vetted at any time thereafter at the request of the Field Trial Committee.
The winner will be presented with a permanent trophy to remain in his or her possession, made available by the National Retriever Club of Canada.
The handler will be presented with an engraved lanyard band to remain in his or her possession, made available by the National Retriever Club of Canada.
The challenge trophy will be delivered in time for presentation to the winner. A photograph of the winner, handler, and challenge trophy is desirable and instructions for engraving the winner's name should be obtained. After the trial the challenge trophy must be returned to the NRCC Secretary.
Ducks Unlimited provides gifts in recognition of all finalists.
The NRCC Secretary will secure the necessary ribbons. A blue rosette is presented to the winner only. Identification ribbons will be provided for the judges, marshal, officers and committee members.
National pins will be made available by the NRCC One will be provided for each dog entered and run in the trial. The host club pays for these pins.
One pin will be awarded to each of the Judges, the Field Trial Chairman, the Field Trial Secretary, the Field Trial Marshal, the NRCC President, the NRCC Secretary, retiring NRCC Directors, and the NRCC Auditor. The NRCC pays for these pins.
Forty worker pins will be provided to the host club at no cost. Additional pins will be made available at cost. Distribution of pins should be on the basis that they are to be awarded only to those who have made a sincere and valuable contribution to the success of the trial.
Handlers may purchase a contestant pin from the NRCC as a souvenir when the handler is other than the owner.
Trial reporting is the responsibility of the NRCC Communications Officer. During the trial, the daily progress will be posted on the NRCC website along with digital photos and scanned test drawings. The daily progress report should include a description of the tests and subsequent callbacks. A list of running dogs should be provided to the NRCC Webmaster before the start of the trial to facilitate updating the callback list.
A write-up of the trial should also be prepared by the NRCC Communications Officer and sent to Retriever News. This report encompasses the aforementioned daily progress reports but usually includes more detail and provides recognition of various contributors to the trials success.
In regards to Retriever News the deadline for publication for the National Amateur Championship Stake is August 1st and the National Retriever Championship Stake is October 1st. The following is required:
1. Marked catalogue (for starters in order of the draw) submitted by the NRCC Secretary
2. Text describing the trial
4. Photographs of the winner and judges for magazine cover
5. Candid photos of trial or activities
Additional material will be included if space is available.
The host club shall open a special bank account. All transactions connected with the National stake should be made through this special account. An accurate record should be retained for everything possible.
At the end of the National the host club is to repay any loans made by the National Retriever Club of Canada, as well as trial expenses paid by the NRCC per invoice, and to remit the $100.00 per running dog fee to the National Retriever Club of Canada.
Within the sixty-day period after the trial, a statement of expenditures and receipts should be forwarded to the NRCC Treasurer. Host clubs will retain all profits.
The NRCC pays for:
- NRCC Secretary/Communication Officer's travel, meals and lodging
- 40 worker pins
- All the officials pins
The host club pays for:
- Judges' meals and lodging
- Judges' gifts
- Judges' travel expenses to and from the stake
- Printing of premium lists and entry forms
- Printing of catalogue
- Meeting rooms
- Keeper trophy, supplied by the NRCC
- Invoice from the NRCC for expenses related to listing and recording fees, $100 running dog fee, contestants pins, extra workers pins, engraving on keeper trophy
- Club Liability Insurance
Jackets are NOT Mandatory at National Championship Stakes and are therefore not a necessary part of a National. Gifts to participants are left up to the discretion of the host club. As of March 2003, a sponsorship agreement has been arranged for provision of jackets. Clubs should abide by the terms of this agreement
The host club should select an alternative site in case of bad weather. This site may be removed some distance from the actual club's area and would only be used in case of severe weather which prevents access to the designated grounds or causes the water to freeze up.
Field Trial Committee
There shall be a committee of five, chaired by the Field Trial Marshal, to manage the stake and deal with any complaints. It is preferable that contestants not be members of the committee and any member of the committee with an interest in any dog should abstain from participating in any discussion of a complaint. This committee must also give directions to the judges. It consists of the Field Trial Marshal, Field Trial Chairman, and three individuals, one from each zone not scheduled to host the National Trial, regardless of where the trial is actually held, and is chosen by the NRCC Board of Directors at a meeting held the day prior to the start of the stake. It is clearly the responsibility of the official committee of five to supervise all aspects of the trial when it is in progress, however, assistants must be appointed to cover all of the mechanics of the trial and ensure its efficient operation.
Members of the Field Trial Committee are to be introduced at the banquet and are to get together for a meeting at some point during the trial.
The following functions should be looked after by the host club's organizing committee members or assistants:
- Field Trial Chairman
- Field Trial Marshal
- Assistant Field Trial Marshal
- Field Trial Secretary
- Field Trial Reporter -NRCC Communications Officer
- Publicity Director
- Program Chairman (Advertising)
- Gun Captain
- Game Steward
- Traffic Chairman
- Finance Chairman
- Social Chairman
Organizing Committee Duties
Field Trial Chairman
1. To ensure the organization of the "National" is coordinated and complete.
2. To act as the liaison between the (current year) host club and the NRCC
3. To arrange and chair meetings as required to conduct the "National".
4. To coordinate and oversee activities of the Field Trial Marshal, Finance Chairman, Fund raising Chairman, Social Chairman and Treasurer.
5. To arrange for a presentation of the host club's National package (i.e. -land, water, committee, accommodations, etc.) at the up coming years National Annual General Meeting. Can be a slide show, written report or verbal presentation.
6. To ensure that sponsorship commitments are fulfilled and that sponsor banners are displayed at headquarters and are available for photos with the winner.
1. To oversee and maintain responsibility for the conduct of the National activities hosted by the trial giving club.
2. To be a part of the Field Trial Committee
1. To ensure the post trial duties of the various Chairmen and Committees are achieved.
2. To ensure documentation of the success or failures of the Host clubs National
Field Trial Secretary
1. To determine qualifiers for the National in conjunction with the NRCC Secretary.
2. To liaise with the NRCC Secretary regarding the information for the premium list, as soon as judges are announced. The NRCC Secretary also needs headquarters location, name, address, phone; banquet time and date, meeting room; who chairman is; and the Field Trial Secretary should have a fax number for the premium list.
3. To prepare and send out a "National Package" to all qualifiers.
4. To receive and process entries.
5. To conduct a draw to determine the running order and to generate the catalogue so that it includes this running order. To e-mail a copy of the running dog list to the NRCC Secretary ASAP after the draw so that the NRCC Secretary can verify that all dogs entered are qualified. Make sure to give all the entry forms to the NRCC Secretary when she arrives at the trial.
6. Provide Running Order to NRCC Webmaster for posting on website. This should be done prior to sending the catalogue to the printer to allow for last minute changes by owners/handlers.
7. Responsible for contacting judges regarding travel arrangements, judges' write-ups and photo of judge for catalogue.
8. Arrange accommodations for the judges, the NRCC Secretary/Communications Officer at the Field Trial headquarters if at all possible.
DURING THE TRIAL
1. To liaise with the NRCC Secretary regarding the status of any entrants.
1. To set up a bank account for the (current year) National.
2. To bank all revenues as received.
3. To arrange payment for all expenses as required.
4. To work in conjunction with the Finance Chairman to assure adherence to budget.
1. To remit running dog fees to NRCC Treasurer.
2. To reimburse judges for expenses on receipt of their claim.
1. To ensure all outstanding debts are paid.
2. To ensure all outstanding revenue is received.
3. To prepare final budget for submission to FT Committee and to NRCC Secretary as soon as possible after Trial.
4. To ensure NRCC interest free loan and final budget are returned to the NRCC Treasurer on or before the last day of the National.
Fund Raising Chairman
1. To liaise with the Finance Chairman to ensure income for (current year) budget.
2. To liaise with Field Trial Secretary and Social Chairman.
3. To organize committees as required to achieve adequate funding through budgeting, advertising, developing promotions, auctions, draws and delegating responsibilities to committee members.
1. To coordinate fund-raising activities taking place at the Trial; i.e. calcutta, silent auction, etc.
1. To document fund-raising activities of the (current year) National.
1. To propose a budget for (current year) National.
2. To ensure income for (current year) budget is adequate to meet expenses. This will be achieved by budgeting, advertising, developing promotions, auctions, draws and delegating responsibilities to committee members.
3. To coordinate with the Fund raising Chairman in arranging adequate funding of the (current year) National.
1. To oversee financial arrangement of the (current year) National activities.
1. To document financial activities of the (current year) National.
2. To liaise with Field Trial Treasurer regarding final accounting and to ensure that the NRCC interest free loan and final budget are returned to the NRCC Treasurer on or before the last day of the National.
1. To prepare a schedule of social activities to be conducted during National.
2. To ensure arrangements for social activities including hotels and amenities for contestants are available and adequately communicated.
3. To arrange for and oversee activities at headquarters.
4. To organize banquet, including set-up, tickets, meals and coordination.
5. To arrange Workers Party.
6. To organize a program of souvenirs, entertainment and pre-trial hospitality as required.
7. To provide a list of "things to do and see" for those attending the National.
8. To organize an assisting committee as required.
9. To provide Field Trial Secretary with a list of the social events and prices which should be included in the handlers packages.
10. To ensure the local media is aware of the events and act as their liaison.
1. To oversee Social Activities of the National.
2. To delegate committee members to conduct and organize social activities.
1. To provide documentation of social activities of the National.
Host Club Sponsor Liaison
The Host Club Sponsor Liaison Officer will work directly with the NRCC Sponsor Liaison Officer to ensure all commitments to the Sponsors are met.
1. Liaise with and assist NRCC Corporate Sponsor Liaison Officer
2. Obtain the Corporate Sponsor Agreements/MOU, Contracts from the NRCC Corporate Sponsor Liaison Officer and ensure understanding of the Club and NRCC obligations during and following the National
3. Ensure the other members of the host club are aware of these obligations.
4. Work with the NRCC Corporate Sponsor Liaison Officer to order and arrange for delivery of all donated items from the sponsors.
1. Ensure that the NRCC and the Host club fulfil their obligations to the corporate sponsors.
2. Work with the equipment Manager to ensure sponsors’ banners are erected at each test site, headquarters and at the banquets.
3. Ensure Sponsors representatives are invited to the banquets.
4. Ensure sponsor material is displayed and recognition is made throughout the National.
Field Trial Reporter - NRCC Communications Officer
1. The NRCC Communications Officer will arrange and set up internet access for email communications and will be responsible for all equipment including digital camera, scanner, etc.
2. Contact The Retriever News regarding links to National coverage
3. Post Running Order at least 5 days prior to trial.
1. Post daily trial results including callbacks, test description, digital photos of tests and activities, written test description and test sketches. This is an important task and prompt reporting of results is greatly appreciated by those not able to attend trial. File sizes of photos and sketches should be suitable for electronic submission.
1. Submit trial write up with test descriptions, summary of callbacks, and test photos and sketches to the Retriever News. Include photo of winner. Photos of winner must be high resolution electronic copy for magazine quality presentation.
Duties of the Marshal’s Committee
The Marshal's Committee has responsibility for the mechanics of the (current) National. The guidelines that follow provide details of duties of Chairman and the requirements for conducting the trial.
Field Trial Marshal
(Field Trial Marshal cannot have a dog running in the trial)
1. To organize and supervise all aspects of preparations for mechanics of the "National" consistent with CKC rules.
2. Prepare budget for mechanics.
3. Organize meetings as required to ensure functions are carried out properly and to assign volunteers as necessary.
4. Tour grounds with judges prior to the start of the STAKE to identify, where possible:
- the location of each test
- the position of guns
- the kind and sex of game to be used
- the limits of the gallery area
- the kind and number of decoys
- the number and position of the holding blinds
- any special instructions given by the judges for the contestants
- time tests and make sure that the judges are aware of any timing difficulties.
5. Arrange to conduct improvements as required by the judges.
6. Announce to the contestants any special instructions given by the judges. Ensure contestants are aware of test sites (signs) and special instructions (meeting point, vetting, rules).
7. Inform Gun Captain of the requirements for each series prior to the start of the TRIAL if possible.
8. Inform Game Steward of the number of birds, type and sex that will be required in each series, prior to the start of the TRIAL, if possible.
9. Arrange for set up, test and bye-dogs, making sure that these dogs are capable. Official test dog and bitch for three days, then from non-running contestants.
10. Consult with judges prior to the tests concerning policy on reruns.
11. Inform Trial Chairman of the testing sites selected by the judges.
12. Attend Field Trial Committee meetings for status reports.
13. Be familiar with the CKC rules for conducting National Stakes.
14. Ensure all workers are instructed to be alert for unsafe event for dogs, workers, handlers and gallery.
15. Attend the National Directors Meeting and Annual General Meeting to give update on trial.
1. Take direct control of all mechanics related to tests.
2. Obtain information from judges ASAP re next test and instruct assistants accordingly.
3. Ensure mechanics of TRIAL conform to judge's requirements, within reason.
4. Call dogs to line, announce to judges the number of the dog about to be tested and handle any reruns as directed by judges.
5. All Handlers and Dogs are to be announced for the first and last tests, with a P.A. system.
6. Ensure all spectators attending the TRIAL are kept far enough from the line to prevent dog handler problems. Ensure that the gallery does not walk through behind the Line . Enforce the rule of absolutely no WHITE in the gallery.
7. Obtain call-backs after each series and announce to contestants and gallery, with the exception of the final series, the Results go directly from the Judges to the NRCC Secretary. Also post the numbers of call-backs and running dog order near line of each test and at the field trial headquarters. (a white board is useful near the line)
8. Determine rotation and announce the starting dog.
Rotation number will be 1/5 (20%) of the number of dogs that will run the next test. (If the calculation does not result in a whole number round up to the nearest whole number ie. if the calculation results in 10.2 round up to 11.)
Use the rotation number to count the number of running dogs after the previous starting dog to identify the next starting dog. (In the example below the next starting dog would be the 11th running dog after the previous starting dog.)
There shall be a minimum rotation of 3 dogs
No dog should be the starting dog more than once. (If the rotation identifies a dog that has already started once select the next running dog that has not yet started.)
If 51 dogs are called back to the next test, the rotation number will be 51 X 0.2 = 10.2 which is rounded up to 11.
The starting dog of the previous test was #33. Dog numbers 25, 27, 33, 34, 42, 44, 45 and 51 were not called back.
All other dogs between 25 and 55 were called back, therefore, dogs 26, 28, 29, 30, 31, 32, 35, 36, 37, 38, 39, 40, 41, 43, 46, 47, 48, 49, 50, 52, 53, 54 and 55 will run the next test along with 28 others. #48 will be the starting dog for the next test as it is the 11th running dog after #33 the previous starter.
9. Enforce CKC rules.
10. Prepare Workers list for Workers party.
11. Assume duties required by Official FT Committee including handling protests.
12. Attend vetting of the bitches to ensure that all the bitches are vetted.
1. Acknowledge assistance of all workers.
2. Submit invoices to Treasurer of all expenses.
3. Supervise clean up duties of marshal's assistants.
4. Assist in conclusions of FT committee including final budget.
1. Assist Marshal with duties of organization especially regarding Pre-Trial Training, Grounds and Traffic.
2. Arrange for 2 veterinarians for vetting dogs (local preferred, but experience with trial type people and dogs) for duration of Trial as required.
3. Arrange schedule of veterinarians, determine costs, requirements.
4. Arrange vetting location.
1. Assist Marshal during Trial especially pertaining to Grounds and Traffic.
2. Arrange supervision of vetting of bitches on the Sunday.
3. Supervise set up of next test and clean up of previous test.
4. Issue invitations to workers for Workers Party.
5. Arrange with contestants to see official photographer.
1. Assist in acknowledgement of workers.
2. Assist in clean up duties and conclusions of FT Committee.
1. Check equipment list for additions in review with sub-committees.
2. List equipment required, source and condition.
3. Prepare schedule to obtain equipment.
4. Arrange to obtain additional equipment.
5. Arrange for transportation of equipment.
6. Obtain a commitment from workers and prepare a list.
7. Prepare an equipment budget in conjunction with the Marshal.
8. Supply equipment to Pre-Trial Training Chairman and Grounds Chairman on a daily basis. Supply guns and factory poppers to Gun Captain for duration of the Trial.
1. Supply all equipment required for each test at least 1 hour in advance of test to appropriate persons.
2. Collect all equipment at the completion of each test.
3. Ensure equipment is in good condition for next use, jackets may need to be washed every day.
1. Return all equipment to owners.
2. Prepare an inventory of equipment status.
3. Present receipts for all outstanding expenses to Treasurer.
4. Prepare list of workers for acknowledgement.
1. Obtain list of sources and costs of pheasants, ducks and other game birds.
2. Prepare list of birds required.
3. Confirm arrangements to obtain and transport birds.
4. Pay deposits on birds as required.
5. Obtain alternate sources for birds on a stand-by basis.
6. Obtain a commitment from workers and prepare list.
7. Arrange storage of dead birds during Trial.
8. Arrange for return and / or sale, if legal, of birds after trial.
9. Notify Equipment Chairman of equipment required.
Note: Above includes Pre -Trial training.
1. Supply all birds required for each test 1 hour in advance of test to the Marshal or Assistant Marshal. The birds for the first test of the National are to be thawed on the day before the National starts.
2. Prepare birds for each test as required by Marshal
3. Handle birds after each use as required.
4. Maintain record of use and condition of all birds.
5. Cull birds unsuitable for further use as test birds.
6. Inform Marshal of anticipated shortages of birds.
7. Assist Marshal in fulfilling his duties.
1. Sell ducks and pheasants if legal and possible at the end of the Trial.
2. Return all unsold birds to club holding facilities.
3. Prepare tally of birds used during Trial.
4. Present receipts for all outstanding expenses to Treasurer.
5. Prepare list of workers for acknowledgement.
(Must have a Federal Firearms acquisition certificate)
1. Obtain commitments from workers for Pre-Trial training and Trial gunning and throwing
2. Review with Marshall.
- Insure gunners are experienced and / or instruct properly.
- Prepare list of gunners and throwers and daily schedule.
- Realize that a quad and blind may require 9 workers, that they may have to be spelled off, that workers for the next test will be in place before the last test is finished.
- Most water tests require gunners that are experienced in boats.
- Be present at set up and arrange for sufficient workers during set up.
- Maintain a detailed record of each test judges set up, noting number and position of guns, and equipment required.
1. Provide gunners and throwers as required by Marshal 1 hour in advance of each test.
2. Monitor gunners and throwers for problems and unsafe practices.
3. Instruct gunners as to throwing, shooting, no birds, retiring, clothes, refreshments, etc.
4. Provide transportation for workers as required.
5. Responsible for care and return of all equipment used on a daily basis except for guns, poppers, coats and ear protection.
6. Maintain inventory on poppers used for Equipment Chairman information.
7. Arrange for bird changes to be done as quickly as possible by liaising with marshal to know when they are occurring. Should begin preparations at least 4 dogs before bird change occurs.
8. Be prepared to go ahead with assistant Marshal and Bird Chairman, to set up tests prior to the end of a running series, so that when judges arrive the tests are already set up and time is saved.
9. Introduce workers and thank them at Workers Party.
1. Prepare list of workers for acknowledgement.
1. Become familiar with all available grounds including major and alternate access routes.
2. Delineate areas not available for Trial use.
3. In consultation with Chairman and Marshal, arrange liaison with landowners before Trial and arrange with landowners re special management deemed feasible.
4. Arrange for trash disposal and toilet services at test area (e.g. portables on flat-bed moveable between sites.
5. Obtain commitments from workers for grounds preparation before and during Trial.
6. Tour grounds with judges and arrange for test site modifications as requested by judges and / or marshal, within reason.
7. Arrange for bird storage facilities in consultation with Game Steward.
8. Prepare list of equipment required in consultation with Equipment Chairman.
9. Obtain from Equipment Chairman, and be responsible for, equipment required for grounds work.
10. Arrange for storage of equipment including safety against theft.
11. Be alert to dangerous situations for dogs such as glass, stubs, etc.
1. Be alert for preventative measures against property damage.
2. Liaise with Landowners during Trial.
3. Assist Traffic Chairman in appraising access problems.
4. Assist in gallery control including area delineation.
5. Organize and supervise replacement and pick-up of litter containers at each test.
6. Be available for last minute test site modifications.
1. Arrange grounds clean-up after each test and after entire stake.
2. List workers for acknowledgement.
1. Determine type and number of direction signs required both on and away from grounds for efficient control of traffic.
2. Arrange for delivery of signs.
3. Obtain commitments from workers and prepare list.
4. Consult with Grounds Chairman re -access, parking areas and off-limits areas.
5. Arrange for convoy from headquarters to grounds including lead car, rear car, speed and passing control.
6. Prepare list of equipment required in consultation with Equipment Chairman.
7. Banner for National Amateur - ensure it is hung up in a prominent place.
1. Post signs leading to grounds on Sunday night.
2. Arrange for signs to tests to be in place 1 hour before test.
3. Post signs leading to Exercise Area in consultation with Grounds Chairman.
4. Post signs delineating Exercise Area in consultation with Grounds Chairman.
5. Post signs to next test from previous test and from entrance to grounds.
6. Arrange parking and direct traffic at each test.
7. Remove all signs from each test site after use.
8. Post banner sign in strategic location on grounds.
9. Be prepared for towing duties and have appropriate equipment.
1. Remove all signs connected with Trial and return to club holding facilities.
2. Prepare list of workers for acknowledgement.
3. Submit invoices for expenses to Treasurer.
Pre-Trial Training Chairman
1. Select land and water training areas in consultation with Chairman and Marshal.
2. Obtain written permission from landowners to use areas.
3. Determine a fair, equitable system for allocation of pre-trial training grounds.
4. Arrange for use and care of ducks, pheasants and pigeons in consultation with Game Steward.
5. Arrange for sale of birds, if legal, at cost to contestants.
6. Arrange for use and care of basic equipment (guns, boats, poppers) from Equipment Chairman.
7. Obtain commitments from workers for Pre-Trial Training and prepare list.
1. Provide directions, maps to contestants re: training -preferably available at Pre National Stakes. Provide grounds rules if there are any.
2. Consider training convoy and / or signs to areas.
3. See Gun Captain, Game Steward and Equipment Chairman re: general responsibilities.
4. Keep accurate account of equipment, birds, and finances.
1. Return all equipment to Equipment Chairman.
2. Submit expenses to Treasurer.
3. Prepare list of workers for acknowledgement.
Marshal’s Committee Budget
- Pheasants determined number @ each
- Ducks determined number @ each
- Poppers 2000 @ each
- Misc. items (tape, bags, paint, running mats, etc)
- Organizational expenses
- Veterinarian costs
The following list of equipment is suggested:
- Sound truck and/or moveable loud-hail equipment
- Adequate mobile washroom facilities
- Holding blinds at least 5 feet tall * - 8
- Direction signs (see traffic) Should have lots of well marked, clearly legible signs
- Float boards * - 3
- Garbage pails or plastic containers for holding and transporting birds * - 8
- Gallery rope, miscellaneous fittings and netting - 200'
- Steel rods for # 5 (above) (1\2" x 41\2") 20
- Bird containers for the line - 3
- Chest - waders * - 3
- Judges Chairs - 3
- Clipboards - 5
- Running dog # board (for the line) - 1
- White jackets - 12
- White rainsuits - 8
- Coffee Thermos * - 3
- Soft drink coolers * - 3
- Orange flagging tape * - 3
- Red fluorescent paint * - 3
- Chain saws * - 2
- Scythes * - 3
- Branch pruners *- 2
- Axes* - 2
- Sledgehammers * - 2
- Loud Hailers - 2
- Poppers * - 2000
- Shotguns* 10
- Puddle decoys - 18 Goose decoys - 12 Diver decoys - 24
- First aid kits * - 2
- Measuring tape * - 1
- Staple guns - 2
- Plastic shield for books
- Mosquito repellent * - 4
- Toilet paper - 6 rolls
- Ice * As Req'd
- Shovels * - 3
- Electrical tape
- Cord - 200 feet
- Boats * - 4
- Paddles * - 10
- Life Jackets* - 10
- Garbage bags - 10
- 42. Garbage cans - 3
- 43. Shell bags - 4
- 44. Repair kits * - 4
- Radios * - 10
- Boat towing rope and anchors
- CKC rules and regulations *
- Line mats and line markers *
- Compass *
- Stop watch *
- Scissors and knife
- Umbrellas * - 3
- Awnings - 2
- Judges books
- Callback board (to be posted and updated at Headquarters) - 1
Items marked with * should be available during setup
Pheasants - 30 Ducks - 25 Pigeons - 50
Pheasants - determined number @ 50:50 sex ratio if available
Ducks - determined number @ 50:50 sex ratio if available
Pre-Trial Handler Packages
A pre-trial handler package is usually forwarded to each competitor that has qualified for the current national championship stake. A listing of the qualified competitors is provided by the NRCC. Since dogs can qualify for the event up to approximately two weeks prior to the trial, it is expected that there will be several "mail outs". For National Amateur events, the first mail out of the pre-trial package should occur by mid May and for National Open events by mid July. As additional dogs are qualified, additional packages can be mailed out. Usually the handler information will include the following:
- Letter of congratulations identifying the trial location, dates, host club, head quarter locations, costs, etc.
- Premium List
- Entry Form
- Schedule of Events
- Purchase forms for meal tickets and merchandise (optional)
- Maps to trial location
- Listing and contact information for accommodations and camping sites
- Listing of travel connections and vehicle rentals
- Pre-trial training information
- Qualification certificate indicating dog is qualified to compete at trial
- Local tourist brochures, vendor coupons, etc.
CKC Retriever Field Trial Rules and Regulations
13 National Championship Stakes
13.1 National Retriever Championship Stake
a. A National Retriever Championship stake shall be for dogs which, by reason of placings previously made, qualify under special rules subject to approval by the Board.
b. This stake shall be run not more than once in any calendar year by a club formed for this purpose and duly recognized by the CKC.
c. Only the winning dog is to be named at this trial.
d. The judges are to select a reserve to the winning dog, but such selection is not to be considered an official award. It is to be made only as a precaution should it be necessary to cancel the award to the winning dog. The reserve selection is to be marked in the judges' book but no announcement or other recognition is to be made of such selection.
a. Entry in a National Retriever Championship stake shall include the following:
1. The winner and finalists of the previous year's National Retriever Championship stake.
2. The winner and finalists of the most recent National Amateur Retriever Championship stake, and those dogs which have placed first, second, third or fourth in Open, Special, Limited or Amateur All-Age stakes in which championship points were awarded, in trials approved by the CKC in the then current year, hosted by members in good standing of the National Retriever Club of Canada in the then current year, and such trials held in the preceding calendar Year after the closing date for entries for the National Retriever Championship stake.
3. The dog declared the winner of the last National Championship stake, USA, shall be eligible for and shall be invited to compete in the National Retriever Championship stake provided reciprocal qualifications for the National Championship stake, USA, is granted to the new Canadian National Field Trial Champion. The same invitation will hold true for the winners of the National Amateur Retriever Championship stake. Dogs must be eligible under CKC rules to compete in the National Retriever Championship stake.
b. Dogs qualifying in an Amateur All-Age or the Owner Handler Amateur All-Age stake must be handled by an amateur in the National Retriever Championship stake.
a. Before each National Retriever Championship stake, the CKC shall decide those dogs which shall be eligible for invitation to compete in the stake, and shall notify the club staging the stake of the qualifications for entry in the stake.
b. Any information furnished by the CKC regarding wins of dogs at trials held under its rules is entirely without prejudice to the CKC for such information is intended solely to assist the organization staging the stake. The responsibility for determining the dogs which qualify and are entitled to be invited rests with the organization staging the stake.
c. The secretary of the organization hosting the stake shall forward to each owner of a dog eligible for entry in the stake an invitation to enter the dog in the stake.
d. Dogs which qualify at a trial held so close to the national stake as to make it impossible to enter the stake in the current year would be eligible to enter the qualified dog at the national stake held the following year.
e. Dogs qualifying in trials which may be held in the 2 week period immediately preceding the National Retriever Championship stake and before the draw for the stake may be invited. Such invitation is to be made in writing and delivered or mailed to the owner or agent of owner. The owner or agent must accept in writing and forward such acceptance to the field trial secretary of the national stake. Any dogs invited under this clause and invitation are accepted at the owner's or agent's risk as to qualification.
f. Any dog entered in the National Retriever Championship stake must be registered individually or the necessary documentation must have been submitted to register the dog individually in the records of the CKC.
a. Except as provided for in this section, owners invited to enter qualified dogs are to have not less than 2 weeks in which to decide to enter any qualified dogs and shall be provided with an entry form for each dog invited, together with the following information:
1. Information regarding the stake
2. What a dog must have accomplished in order to qualify for entry
4. Date of closing of entries
5. Name and full address of person to whom entries are to be sent
8. Names of approved judges; and
b. Owners are to be advised that entries received after close will not be accepted. Owners of invited dogs should be advised to send entries by guaranteed mail.
c. Persons entering a dog in the stake are required to certify that any dog which they enter is qualified according to the conditions laid down in these regulations.
d. The stake:
1. Must have at least 10 tests or series of which at least 5 should be land tests and five should include water. Land tests should include upland game whenever possible.
2. Not less than 3 judges shall officiate
3. Ribbon: To the winner only - The "year" Championship blue rosette
4. Prizes:To the winner only - such prizes as may be offered in the premium list of the stake.
e. The organization staging the stake shall name a field trial committee of 5 persons to manage the stake and all arrangements connected with such stake. The Field Trial Marshal shall be chairman of the committee which shall also deal with any complaints.
f. After the trial, the organization staging the stake shall submit the following to the CKC so as to be received not more than 21 days after the closing of the trial:
1. A full list of the owners who entered dogs in the stake
2. Entry forms of the winner and reserve winner
3. The name and full particulars of the winning dog and the dog selected as reserve to the winning dog, certified to over the signatures of the officiating judges
4. The name with full particulars of the winning dog, selected as reserve to the winning dog, certified over the signatures of the officiating judges
5. All recording and listing fees set by the CKC
6. Information regarding each of the tests conducted on land and water
g. Except where such field trial rules and regulations are inconsistent with any part of this section, the field trial rules and regulations adopted by the CKC shall apply in connection with this stake.
13.2 National Amateur Retriever Championship Stake
13.2.1 Entry in a National Amateur Retriever Championship stake shall include the following:
a. The winner and finalists of the previous year's National Amateur Retriever Championship stake.
b. The winner and finalists of the most recent National Retriever Championship stake, when handled by an amateur as defined by these rules in aforementioned stakes.
c. Those dogs which have placed first, second, third or fourth in Open, Special or Limited All-Age stakes in which championship points were awarded, in trials approved by the CKC and hosted by members in good standing of the National Retriever Club of Canada during the period from the closing date of the National Amateur Retriever Championship stake held two (2) years prior to the closing data of the upcoming National Amateur Retriever Championship when handled by an amateur as defined by these rules in aforementioned stakes.
d. Those dogs which have placed first, second, third or fourth in Amateur All-Age or Owner Handler Amateur All-Age stakes in which championship points were awarded, in trials approved by the CKC and hosted by members in good standing of the National Retriever Club of Canada during the period from the closing date of the National Amateur Retriever Championship stake held two (2) years prior to the closing date of the upcoming National Amateur Retriever Championship stake.
e. The dog declared the winner of the last National Amateur Retriever Championship stake, USA shall be eligible and shall be invited to compete in the National Amateur Retriever Championship stake provided reciprocal qualifications for the National Amateur Retriever Championship stake, USA, is granted to the new Canadian National Amateur Field Trial Champion. Dogs must be eligible under CKC rules to compete in the National Amateur Retriever Championship stake.
13.2.2 Dogs shall be handled by persons who are amateurs as defined in these rules.
13.2.3 All other rules as outlined in sub-section 1 of this chapter, National Retriever Championship stake, apply to the National Amateur Retriever Championship stake.
19.1 A protest against a dog may be made by an exhibitor/handler, any member of the CKC, or a member of the club or association holding the retriever field trial. It must be in writing, on a form provided by the CKC (or facsimile thereof), and be lodged with the Retriever Field Trial Committee Chair before the closing of the trial. A hearing shall be held prior to the departure of all parties. No protest will be entertained unless accompanied by a deposit. This deposit will be returned if the protest is sustained. If the protest is not sustained, the deposit will be forwarded to the CKC with the Retriever Field Trial Committee's report.
19.2 Where the Retriever Field Trial Committee consists of more than 5 persons, the president of the trial-giving club shall name 5 members of the Retriever Field Trial Committee to act on any protest received by the trial-giving club.
19.3 Written copies of all decisions on protests must be forwarded immediately to the Discipline Committee of the CKC. The Discipline Committee may take such action as it deems fit in connection with such protest, provided no appeal is submitted to the CKC within 10 days of the date on which the decision of the Retriever Field Trial Committee was rendered. Such action may include barring the dog from future CKC approved events, imposition of an administrative fee, and/or cancellation of awards. The fact that the Retriever Field Trial Committee did not sustain a protest in no way inhibits the right of the Discipline Committee to take such action as it deems advisable.
19.4 An appeal to the Discipline Committee of the CKC from a decision of the Retriever Field Trial Committee where a dog has been protested must be forwarded to the CKC within 10 days of the date on which the decision was rendered, together with a deposit.
19.5 If a trial giving club fails to hear a protest as prescribed above, or in the opinion of the Discipline Committee improperly handles a protest, the Discipline Committee shall have the authority to take such action as it deems fit and necessary, and it may at the same time take disciplinary action against the officials of the trial-giving club concerned.
20.1 A complaint against a person regarding a violation of the rules and regulations related to retriever field trials must be in writing, on a form issued by the CKC (or facsimile thereof), and must be accompanied by a deposit. A deposit is not required on a complaint alleging that a judge officiating at a retriever field trial held under these rules and regulations has been subject to indignities of any kind during the progress of the trial.
20.2 A complaint should be lodged with the Retriever Field Trial Committee Chair of the trial-giving club no later than 15 minutes after the completion of judging of the trial, or should the complainant choose to do so, a complaint may be submitted directly to the CKC within 10 days of the trial. All such complaints shall constitute complaints under the CKC By-laws and the provisions of same shall apply.
20.3 Any complaint against the club holding the trial or any of its officials must be submitted directly to the CKC within 10 days of the trial. All such complaints shall constitute complaints under the CKC By-laws and the provisions of same shall apply.
20.4 A complaint shall be restricted to any of the following:
a. An act of omission or commission on which is based an allegation of a violation of the Retriever Field Trial Rules & Regulations.
b. Any act on which an allegation of misconduct is based.
c. The alleged failure of an officiating judge to excuse or remove from competition a dog for which a provision for excusing or removal from competition appears in these rules and regulations.
20.5 Where the Retriever Field Trial Committee consists of more than 5 persons, the president of the trial-giving club shall name 5 members to form a Retriever Field Trial Committee to act on complaints received by the trial-giving club.
20.6 When a complaint is received against a judge by the trial-giving club, the club will hold a hearing while all parties are still in attendance. The report and all statements given by all parties will be forwarded to the Discipline Committee along with the deposit from the complainant. The Retriever Field Trial Committee will not render a decision but will collect all pertinent information.
20.7 Upon receipt of a complaint the Retriever Field Trial Committee of the trial-giving club shall conduct an investigation as soon as possible thereafter, but in any event, within 14 days of receipt, shall conduct a hearing in accordance with the procedures set out in the Procedure for Conducting a Retriever Field Trial Committee Hearing as provided in these rules and regulations.
20.8 The Retriever Field Trial Committee shall promptly forward the complaint, the deposit and a record of the hearing together with its recommendation on the disposition of the complaint to the CKC. Copies of the record of the hearing and the Committee's recommendation will be forwarded to the parties concerned at the same time.
20.9 Notwithstanding any contrary provisions in these rules and regulations, the procedure specified herein for dealing with complaints shall govern.
20.10 Disciplinary action will be taken against any official and the trial-giving club of which he is an official when it is established to the satisfaction of the CKC that an attempt was made to discourage the submission of a complaint. Disciplinary action will be taken against a trial-giving club which fails to properly deal with complaints as provided in these rules and regulations.
21.1 The Discipline Committee may take disciplinary action against any club, person, partnership, company or organization for any act of omission or commission, which violates any section or sections of the rules and regulations for CKC retriever field trials. Such action will be taken as provided for in the By-laws of the CKC.
21.2 No person shall abuse a dog on the grounds or premises of a trial, or conduct himself in a manner prejudicial to the best interest of the event.
21.3 Any club, member, person, partnership, company or organization availing themselves of the privileges of participating in any capacity or manner whatsoever at a retriever field trial, shall by such participation, be deemed to have agreed to the authority of the CKC and its Board as conferred on the CKC by its By-laws and all other rules and regulations adopted by the CKC.
21.4 At its discretion and subject to the appeal process, the Discipline Committee may cancel any or all passes/awards earned by a dog owned by a person debarred, deprived, suspended or expelled of all privileges of the CKC when such wins were earned following the date on which such act occurred that resulted in disciplinary action.
21.5 The administration to a dog competing at a retriever field trial of a drug or any substance, in any form, which alters the nervous system by stimulation, sedation or tranquilization shall be considered as misleading the judge and will be considered misconduct. The person or persons responsible will be subject to disciplinary action in accordance with this section.
21.6 Any person, either within or outside the field, who does anything calculated to attract, distract or otherwise interfere in any way with the attention, deportment, or performance of a dog under judgment, may be disciplined by the Discipline Committee in whatever way it considers to be in the best interest of the club, or the judge may take summary action.
21.7 It shall be the duty and obligation of the trial-giving club to see that a judge, club official, volunteer, or any participant at an event held under these rules, is not subject to indignities of any kind. The Retriever Field Trial Committee Chair shall promptly report to the CKC any infringement of this regulation, and the Discipline Committee shall have the authority to take such action as it deems fit on receipt of a report indicating that this has occurred. A copy of this regulation shall be prominently placed in every premium list and catalogue.
22 Procedure for Conducting a Field Trial Committee Hearing
22.1 It is essential that the defendant be given the opportunity to be present during the whole hearing and to testify and present his own witnesses. If a defendant refuses to attend or defend himself, the hearing may proceed without him. In notifying the defendant of the hearing, it is essential that he be informed specifically of the nature of the charges against him and that a record of such notice be made.
22.2 The complainant must also be informed of the hearing and allowed to be present throughout the whole hearing.
22.3 Both the complainant and defendant should be informed that they may be represented by legal counsel or an agent at the hearing if they choose but this is not necessary.
22.4 The chair is to call the meeting to order and then announce: "We are proceeding by reason of our appointment to the Retriever Field Trial Committee by (name of trial-giving club)."
22.5 The chair shall identify all persons present and the reason for their presence (i.e. complainant, defendant, witness) and then ask the witnesses to withdraw until required to give evidence. After giving evidence a witness may be excused.
22.6 The complaint is to be read except that if the complainant and defendant agree, it may be necessary to relate only the substance of the complaint as set out on the Official Complaint form.
22.7 The chair is to ask the defendant whether he wishes to admit or deny the complaint as it has been read or stated.
22.8 The complainant is to give evidence on the complaint. He may then be questioned by the defendant. At the chair's invitation, any member of the Committee may question the complainant. If the complainant has brought witnesses, such witnesses may then give evidence individually. Each witness may be questioned by the defendant or any member of the Committee. Each witness is to leave the hearing after evidence has been given.
22.9 Upon completion of the evidence given by the complainant and any witness appearing on his behalf, the defendant may then give evidence and may then be questioned by the complainant or any member of the Committee. If the defendant has brought witnesses, such witnesses may then give evidence individually. Each witness may be questioned by the complainant or any member of the Committee.
22.10 The chair may then call any other witness which the Committee considers appropriate to the proper hearing of the complaint.
22.11 The complainant may then have the opportunity of summing up the complaint and the evidence presented in support thereof. The defendant shall have the opportunity of summing up his defense and any evidence presented in support of his defense.
22.12 The chair shall announce that the Committee will be submitting a report on the hearing together with its recommendation on the disposition of the complaint to the Discipline Committee of the CKC and the parties concerned. All but the Committee members shall be dismissed so that the matter may be considered.
(Last Updated August 2012)
Appendix A - NRCC Corporate Sponsorship Program
- appoint a NRCC Corporate Sponsor Liaison Officer Responsibilities:
- solicit Corporate Sponsorship
- develop contracts/agreements/memorandums of understanding
- review contracts/agreements/memorandums of understanding annually
- liaise with and support Corporate Sponsors
- liaise with Host Club Liaison Officer
- appoint a Club Sponsor Liaison Officer, Responsibilities:
- review contracts/agreements/memorandums of understanding annually and update Corporate Sponsor information
- liaise with and assist the Host Club's Sponsor Liaison Officer
- ensure that the Host Club knows its obligations to the Corporate Sponsors, knows the Corporate Sponsors obligations to the Host Club and has the Corporate Sponsors' contact information
- during the National ensure that the NRCC & Host Club fulfil their obligations to the Corporate Sponsors
- accept potential Corporate Sponsor information, vet it through the NRCC Executive and if acceptable forward the information to NRCC Corporate Sponsor Liaison Officer for action
- appoint a Communications Officer. Responsibilities include:
- maintain the NRCC website
- perform Internet/Trial Reporter duties
- write and publish daily Internet reports to document the National's social (banquet, workers party, gallery, etc) and trial events; Corporate Sponsors' names & attending representatives should be mentioned frequently as should the Judges and Host Club's workers as well, pictures highlighting the Corporate Sponsors' banners/products, Judges, Host Club's workers and gallery should be included.
- take official photographs of the National winner and finalists which should include the NRCC table cloth, perpetual trophy, winner's trophy/gift, finalists' trophies/gifts, small Purina sign, Corporate Sponsors' banners/winner's gifts
- provide the official photographs to the Host Club
- provide winner's photograph to the next year's host Club
- write a comprehensive National report for publishing in The Retriever News, and other publications
- update the NRCC website to display this year's National information and record same for history
Host Club's Obligations Overview
- appoint a Sponsor Liaison Officer Responsibilities: -liaise with NRCC's Host Club Liaison Officer to obtain the Corporate Sponsor information -review the Corporate Sponsor contracts/agreements/memorandums of understanding to learn the Host Club's obligations as well as the Corporate Sponsors' obligations -ensure that the organizing committee is aware of its obligations to the Corporate Sponsors, and knows the Corporate Sponsors obligations to the Host Club -liaise with the Corporate Sponsors to arrange delivery of product, banners, tents, advertisements, bibs, jackets, hats etc. and provide the information required by the Corporate sponsors -during the National ensure that the Host Club fulfils their obligations to the Corporate Sponsors
- invite the Corporate Sponsors representatives to attend the banquet, workers party and other social events gratis
- provide space for the Corporate Sponsors brochures and products
- raffle/sell donated items in such a way that the Corporate Sponsor is recognized
- place the Corporate Sponsors' advertisements in proper locations in the catalogue
- place the Corporate Sponsors' banners, tents and products in the proper locations
- ensure that the Corporate Sponsors and their representatives are acknowledged and thanked during the banquet, Workers Party, other social events and during the toast to the champion
- assign workers to prepare the handlers' bags
- assign workers to organize the jackets, hats, bibs and handlers' bags to be handed out at banquet
- assign workers to assist with presenting the competitors' pins, jackets, hats, bibs and handler's bags
- prepare a list of the people who worked prior to the National, during the National and who will work to clean up after the National, the list should include participants and others who helped out either throwing (usually twice is the minimum) planting blinds or who helped in any other fashion during the National
- assign workers to assist with distribution of any products provided by Corporate Sponsors, to workers at the Workers Party
- assign workers to set up the winners table which should include the National tablecloth, the perpetual winner's trophy and winner’s rosette supplied by the NRCC, the winner’s and finalists trophies or prizes supplied by the host club, the small signs provided by Corporate Sponsors' as required for the winner's and finalists' photographs, the banners or signs and any other items provided for the winner, by the Corporate Sponsors should also be available so that individual photographs of the winner can also be taken with these items
- send thank you letters to all the sponsors for their contributions for the national
- the Host Club's Liaison Officer liaises with the NRCC Club Corporate Sponsor Liaison and is knowledgable about the Club’s obligations to the Corporate Sponsors, knows the Corporate Sponsors obligations to the Host Club and has the Corporate Sponsors' contact information